Executive Assistant, President North America
PUIG
New York New York
Salary: Neg Per Hour
What you'll get to do
Administrative Support:
Proactively manage the President’s complex and active calendar, balancing strategic priorities, internal meetings, external engagements, and travel schedules to maximize efficiency and impact
Coordinate all aspects of domestic and international travel, including detailed itineraries, visa arrangements, accommodations, ground transportation, and contingency planning
Process and reconcile expense reports, monitor invoice submissions, and ensure compliance with financial policies and timely reporting
Lead or support cross-functional, ad-hoc projects that align with organizational goals, often involving research, coordination, and execution across departments
Anticipate needs and take initiative on operational tasks, ensuring the executive’s day-to-day activities run smoothly and efficiently
Communication:
Act as a trusted liaison between the President and internal stakeholders, clients, board members, and external partners, maintaining professionalism and confidentiality at all times
Draft, edit, and manage high-level correspondence, ensuring clarity, tone, and alignment with organizational messaging
Partner with other Executive Assistants and administrative staff to foster a collaborative support network and maintain consistency across executive operations
Meeting & Event Coordination:
Plan and execute high-impact national meetings, retreats, and events- both onsite and offsite- including venue selection, AV setup, catering, guest logistics, and post-event follow-up
Prepare comprehensive meeting materials including agendas, briefing documents, and presentations; capture detailed notes and ensure follow-through on action items
Support the development and refinement of executive presentations, reports, and strategic documents, often under tight deadlines
We'd love to meet you if you have
5+ years of Executive Assistant or Administrative experience, supporting senior leadership
Proven ability to stay organized and manage time effectively in a fast-paced environment
Adaptable and resourceful, able to shift priorities with ease
Strong communicator, comfortable engaging with internal and external stakeholders
Discreet and trustworthy when handling confidential information
Detail-oriented with a commitment to accuracy and follow-through
Reliable, punctual, and accountable with a strong sense of ownership
Independent problem-solver with sound judgment and a collaborative mindset
Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint) and online research
Available to work a hybrid schedule (4 days in office, 1 remote)
A few things you'll love about us
An entrepreneurial, creative and welcoming work culture
A range of learning and development opportunities
An international company with plenty of opportunities to grow
A competitive compensation & benefits package
Hybrid work policy
Job Overview
Posted Date: 02 Dec 2025
Location: New York New York
Salary: Neg Per Hour
Company Information
PUIG
Name: PUIG
Web: https://www.puig.com/