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Administrative Assistant

Dimensional Fund Advisors

Notes to applicants

Most roles at Dimensional will be part of our best-of-both hybrid working model. This includes working together in the office on Tuesdays, Wednesdays and Thursdays, and choosing to work in the office or remotely on Mondays and Fridays. This maximizes in person collaboration and interaction while simultaneously providing flexibility. This broad universal approach applies to most roles globally with a few exceptions that require more or less time in the office. Please discuss with your Recruiter to confirm the details for this specific role.
Resumes and portfolios (when applicable) are required as part of your application. When applying from a mobile device or tablet, you may not be able to attach a resume. If you cannot include an attachment at the time of your application, you will receive a follow up email asking you to attach your resume from a computer.
Here at Dimensional, we strive to be an inclusive workplace for all. Even if you do not match every qualification listed, if you are interested in who we are, what we do, and why we do it, we suggest and encourage you to apply.
If you require reasonable accommodation in completing this application, interviewing, or otherwise participating in the employee selection process, such accommodation is available upon request.

RESPONSIBILITIES

Support Global Chief Compliance Officer, Deputy Chief Compliance Officer, Head of Risk Management, and other members of the leadership team as needed.
For selected projects and processes, prepare and assemble data, perform quality assurance, develop initial drafts of documents or presentations, and assist with delivery and finalization, as needed.
Coordinate insurance processes to include small claims, application renewal, maintenance of procedures, policy tracking, and invoice tracking and payment.
Proactively manage calendars, make appointments, book conference rooms, organize meetings.
Coordinate department meetings.
Respond, track, and coordinate requests from clients (inquiries, RFPs, due diligence meetings, etc.)
Assist with the preparation of client and internal presentations to include slide development, quality assurance, coordination, and distribution.
Coordinate hotel and flight accommodations for the leadership team.
Track and submit expense reports monthly for the leadership team.
Maintain department logs (i.e. client interactions, gifts and entertainment, travel).
Maintain and assist with department business continuity plan.
Create and/or maintain internal department pages and biographies. (Confluence, SharePoint)
Build and maintain productive working relationships with your team and across departments.
Purchase and allocate department expenses (P-card) while coordinating with vendors and employees.
Special projects as needed.

SKILLS AND QUALIFICATIONS

Able to bring positive energy to all situations and interactions.
Strong communication skills, both verbal and written.
Strong organizational skills and an unwavering attention to detail.
Self-starter who can juggle multiple tasks at once through effective time management.
Can identify needs proactively and offer solutions.
Strong understanding of core business tools including PowerPoint, Excel, Outlook, and Word and aptitude to learn new tools and systems.
Experience with business analytics tools (i.e. PowerBI), preferred.
Excellent problem-solving skills.
Bachelor's degree or a minimum of two years administrative or analyst experience required.
Able to work equally well in a team environment and independently.
Self-starter who is capable of managing multiple projects and meeting deadlines.
Able to work well under pressure.
Flexible.
Familiarity with investment advisory or mutual fund operations, a plus.

Job Overview

Posted Date: 30 Jan 2024

Location: Austin Texas

Salary: Neg Per Hour

Apply By: 14 Feb 2024

Company Information

Dimensional Fund Advisors

Name: Dimensional Fund Advisors

Web: https://www.dimensional.com/

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