ERS - Accounts Payable Accountant


Austin Texas

Salary: Neg Per Hour

Essential Responsibilities include, but are not limited to

  • Reviews invoices for payment eligibility.
  • Ensures payments are processed according to contract terms.
  • Approves the Uniformed Statewide Accounting System (USAS) coding of purchase vouchers to ensure compliance with the State of Texas purchase voucher guidelines.
  • Prepares and processes purchase vouchers, for both administrative and non-administrative expenses.
  • Responsible for vendor maintenance using Comptroller's Taxpayer Identification Number System (TINS).
  • Researches reconciliation differences between purchase orders and vendor invoices.
  • Responsible for determining accurate payment due dates such that payments can be processed in the appropriate time as described in the Comptroller’s Prompt Payment and Scheduling Guide.
  • Coordinates budget related activities between the Purchasing team and other Divisions.
  • Prepares necessary entries to record accounting events (e.g., correcting entries).
  • Reviews general ledger accounts entered on requisitions to ensure coding is in compliance with the Comptroller’s expenditure guidelines.
  • Reviews (USAS) reports that captures 1099-related data for non-corporate payees during a calendar year; that must be reported to the Internal Revenue Service (IRS) on a Form 1099-Miscellaneous (MISC) or Form 1099-Interest Income (INT) and sends Form 1099 Copy B to the payee by the appropriate deadline.
  • Provides guidance and assists other members of the Accounts Payable team.
  • Attend and assist in special division project meetings.
  • Develop, update, and maintain prompt payment procedures and reports.
  • Cross train on insurance payables functions.

Required Minimum Qualifications

Your application for employment must reflect how you meet each of the following minimum qualifications:

  • Graduation from an accredited senior high school or equivalent.
  • Four (4) to five (5) years (depending on classification level) of full-time advanced accounting, financial analysis, or related experience requiring compilation, reconciliation and /or analysis of detailed financial information. Each year (30 semester hours) of relevant college credit can substitute for one year of work experience with a maximum substitution of four (4) years.

Preferred Qualifications 

Your application for employment should reflect how you meet the following preferred qualifications:

  • Graduation from an accredited four-year college or university with major course work in accounting, business administration, finance, or a related field is preferred. 20 semester hours of accounting from an accredited college or university.
  • Experience in preparing related schedules, reports and working papers (e.g., Annual Financial Report, General Revenue Certification, Certification of SPA Fiscal Balances, USAS and Interagency Activity Certification, Annual Agency Debt Report and Employee Benefit reports).
  • Experience with PeopleSoft Financials System.
  • Experience maintaining an accounting system (e.g., chart of accounts, profiles, batch jobs, report development).
  • Accounting experience with a Texas state agency.
  • Experience with the Comptroller of Public Accounts Uniform Statewide Accounting System (USAS).

Job Overview

Posted Date: 30 Jan 2024

Location: Austin Texas

Salary: Neg Per Hour

Apply By: 14 Feb 2024

Company Information

The Employees Retirement System of Texas (ERS) manages benefits for employees and retirees of State of Texas agencies and some higher education institutions. These benefits contribute to the financial security and overall well-being of employees, retirees and their families. They are an important part of the compensation package of state agency and institution employees.


Web: https://www.ers.texas.gov/

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