Houston-Galveston Area Council

Administrative Assistant

Houston-Galveston Area Council

Houston Texas

Salary: Neg Per Hour

What will I be doing

  • The Administrative Assistant will handle the administrative functions of the Area Agency on Aging team. This role will provide critical support to the department’s daily clerical functions to ensure deadlines and requirements are met.
  • Coordinating meetings, travel, workshops and associated planning
  •  Supporting the scheduling and planning of committee meetings
  •  Proofread documents
  •  Send meeting agenda mailouts
  •  Transcribe meeting minutes
  •  Supporting administration of department finances
  •  Consolidate monthly credit card statements
  •  Create purchase orders and check requests
  •  Look up invoices in vendor portal
  •  Process invoices for payment
  •  Review invoices for discrepancies
  •  Coordinate with Finance staff to review and resolve invoice issues
  •  Track monthly invoices and ACH payments
  •  Processing and expediting payment for department purchases
  •  Coordinating travel details and arrangements for department staff
  •  Providing high-quality customer service by receiving phone calls, emails, faxes, and responding to voice mails to help meet the needs of customers, internal and external
  •  Supporting department events, representing the Area Agency on Aging well through interactions with customers and stakeholders
  •  Supporting file management, mailing lists, and mail-outs

Key Qualifications

  •  Ability to deal politely and creatively with a wide range of individuals, in both formal and informal settings
  •  Strong organizational skills and the ability to manage multiple projects.
  •  Strong writing and proofreading skills
  •  Organization

Do you have

  •  Bachelor’s degree with an internship in an applicable academic discipline or related field of study
  •  Less than 1 year of experience working with local government, nonprofit programs, school or in job related duties

Job Overview

Posted Date: 08 Nov 2023

Location: Houston Texas

Salary: Neg Per Hour

Apply By: 23 Nov 2023

Company Information

Houston-Galveston Area Council

Name: Houston-Galveston Area Council

Web: https://www.h-gac.com/

Share This Job