Administrative Assistant
Houston-Galveston Area Council
Houston Texas
Salary: Neg Per Hour
What will I be doing
- The Administrative Assistant will handle the administrative functions of the Area Agency on Aging team. This role will provide critical support to the department’s daily clerical functions to ensure deadlines and requirements are met.
- Coordinating
meetings, travel, workshops and associated planning
- Supporting the
scheduling and planning of committee meetings
- Proofread documents
- Send meeting agenda
mailouts
- Transcribe meeting
minutes
- Supporting
administration of department finances
- Consolidate monthly
credit card statements
- Create purchase
orders and check requests
- Look up invoices in
vendor portal
- Process invoices for
payment
- Review invoices for
discrepancies
- Coordinate with
Finance staff to review and resolve invoice issues
- Track monthly
invoices and ACH payments
- Processing and
expediting payment for department purchases
- Coordinating travel
details and arrangements for department staff
- Providing
high-quality customer service by receiving phone calls, emails, faxes, and
responding to voice mails to help meet the needs of customers, internal and
external
- Supporting
department events, representing the Area Agency on Aging well through
interactions with customers and stakeholders
- Supporting file
management, mailing lists, and mail-outs
Key Qualifications
- Ability to deal
politely and creatively with a wide range of individuals, in both formal and
informal settings
- Strong
organizational skills and the ability to manage multiple projects.
- Strong writing and
proofreading skills
- Organization
Do you have
- Bachelor’s degree
with an internship in an applicable academic discipline or related field of
study
- Less than 1 year of experience working with local government, nonprofit programs, school or in job related duties
Job Overview
Posted Date: 08 Nov 2023
Location: Houston Texas
Salary: Neg Per Hour
Apply By: 23 Nov 2023
Company Information
Houston-Galveston Area Council
Name: Houston-Galveston Area Council
Web: https://www.h-gac.com/