Mastering the Art of Interview Follow-up: A Guide for Professionals

Mastering the Art of Interview Follow-up: A Guide for Professionals

Following up after an interview can be a daunting task for many professionals. Once the interview concludes, the wait for the results can be an anxious time. However, it’s crucial to approach the follow-up process with the right strategy to maintain professionalism and enhance your chances of success.

Choosing the Right Medium

Deciding on the proper medium for follow-up can be challenging. An unintentional annoyance to the employer through excessive calls or messages is something every job seeker wants to avoid. According to a survey conducted among HR managers:

19% suggest following up within a week.
43% recommend a follow-up within one to less than two weeks.
30% advise waiting between two to less than three weeks.
Only 8% believe job seekers shouldn’t follow up at all.

2. Follow-up Mail

Sending a follow-up email is considered the most professional form of communication. It should ideally be sent within a week after the interview. Here are some tips for crafting an effective follow-up email:

Be Precise: Keep the email short, ideally 2-3 lines, mentioning the interview date, the position, and a polite request for the status.
Check Grammar/Spelling: Proofread the email to ensure it’s error-free.
Start with a Thank You: Express gratitude for the opportunity and interviewer’s time.

Sample Follow-up Mail:

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3. Telephonic Interview Follow-up

Making a phone call to inquire about the interview results is another widely used method. Here are some pointers for a successful phone follow-up:

Be polite and concise.
Avoid appearing too eager or pushy.
Request a time frame for the decision.
Be prepared for rejection and gracefully ask for feedback.

4. Meeting in Person

Though less common, some job seekers prefer in-person follow-up. However, it’s essential to approach it with professionalism and preparedness.


While the choice of follow-up method ultimately depends on personal preference and the company culture, it’s essential to maintain professionalism and courtesy throughout the process. Whether it’s through email, phone, or in-person, a well-executed follow-up can leave a positive impression and demonstrate your interest in the position. Remember, patience and persistence are key, and with the right approach, you can enhance your chances of securing the job you desire.

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