Administrative Coordinator
UT Health
Houston Texas
Salary: Neg Per Hour
Position Key Accountabilities:
- Coordinates the day-to-day business and
financial processes to support desired CHE projects and affiliated project
outcomes. Position will support tracking grant budgets, faculty and staff
efforts, and maintaining human subjects/CITI certification for all Center
faculty and staff.
- Monitors open encumbrances. Monitors
expenditures and provides reports on the budget status. Provides a
comparison between actual and budget.
- Provides support for onboarding of new
Center staff and students.
- Coordinates and monitors travel,
purchasing, payroll, timekeeping, contracts, and grants.
- Provides support with the preparation of
progress reports to the funding agency.
- Schedules and maintains office calendars,
travel itineraries, and logistics and coordinates related arrangements for
the Center Director and Center leadership team.
- Assists with preparing correspondence,
presentations, and reports, as needed by the Center Director and other
Center leadership team members.
- Coordinated Center events and activities,
including maintaining the Center directory of contacts.
- Prioritizes mail, email, and phone calls
and schedules meetings for the Center Director.
- Provide support to letters of
recommendation and other correspondence for Center Director and Center
leadership team.
- Maintains internal files and systems:
share drive permission, access, and maintenance of folders; distribution
email lists; employee lists/numbers; Center presentations and materials;
project inventory; research project listings; organizational charts; and
Intranet for the Center.
- Assists with logistics of the affiliated
faculty meetings and CHE symposium, including execution, management and
coordination of event overview and logistics.
- Coordinates volunteers, international
visitors, and interns, including formal paperwork, tracking,
opportunities, and dissemination of programs.
- Manages community partner organization
requests, coordinates activities, and monitors attendance and outcomes.
- Provides assistance with logistics and
support of Center activities, grant review sessions, and yearly Center
events and activities with events coordinator.
- Oversees management of professional
development opportunities and training with events coordinator.
- Maintains accurate and timely records and
databases; maintains confidential records and ensures accuracy and
integrity of data.
- Coordinates and schedules Human Resources
activities, including assisting with job descriptions, recruiting, and
selection for classified staff.
- Assigned routine budget and financial
responsibilities by supervisor. Maintains and reconciles financial
records/reports. FMS training with a passing score is required. Limited
signature authority.
- Advises on financial and business
practices, policy, and procedures as assigned by supervisor. Is
responsible for making routine business and financial decisions and
judgment calls.
- Other duties as assigned.
Certification/Skills:
- Working knowledge of standard Office
Software such as Word, Excel, PowerPoint, and Outlook is required. Working
knowledge of university financial systems, CRMs, and project management
software, such as Asana, is preferred.
Minimum Education:
- Bachelor’s degree level of higher
education in business related field required. Equivalent level of
education and/or experience may substitute for education requirement.
Minimum Experience:
- One (1) year related work experience required. Prior experience in finance, accounting, business administration or business management required.
Job Overview
Posted Date: 16 Apr 2024
Location: Houston Texas
Salary: Neg Per Hour
Apply By: 01 May 2024
Company Information
UTHealth Houston is Texas resource for health care education, innovation,scientific discovery and excellence in patient care. With half a century of experience, UTHealth Houston is one of the nation’s most comprehensive academic health centres.
Name: UT Health
Web: www.uth.edu