Administrative Assistant
Diocese of Austin Catholic Parishes
Austin Texas
Salary: Neg Per Hour
Essential Duties
- Assist with registration
process for Formation and Discipleship events and classes
- Provide information to
parishioners about Formation and Discipleship events and classes
- Enter/update information in
Ministry Platform database
- Assist Formation and
Discipleship team with priority tasks
- Distribute (phone, email)
messages to the appropriate Formation and Discipleship team members
- Collect Sacramental information
for the Sacraments Coordinator
- Assist with Formation and
Discipleship Accounts (payable/receivable)
- Create documents needed for
Formation and Discipleship team
- Schedule reservation of meeting
spaces on campus
Knowledge, Skills, and
Abilities
- Knowledge of the structure and
basic teachings of the Roman Catholic Church
- Ability to foster an
environment consistent with the parish mission and goals
- Skill in organizing,
prioritizing, and utilizing effective time management techniques to meet
deadlines
- Excellent communication skills
- Proper telephone and office
etiquette when dealing with others
- Compose and type correspondence
- Skill in using multi-line
telephone system
- Demonstrate good judgment
- Ability to maintain
confidentiality at all times
- Adjust to changing priorities
- Ability to operate various
word-processing software, spreadsheets, and database programs
- Provide excellent customer
service and ability to work collaboratively with others as part of a work
team
- Learn new tasks and functions
as directed by supervisor
- Other duties as assigned
Minimum Qualifications
- High School diploma (college
degree preferred)
- Ability to read/write/speak
fluent Spanish (preferred)
Experience
- 1+ year work experience with
Catholic parish (preferred)
- Experience working with
Ministry Platform, espace, and Microsoft Office (preferred)
- At least 1 year experience as
receptionist or office experience that included answering phone calls,
handling walk-in customers, and clerical duties
Catholic Requirement
- A practicing Roman Catholic in
good standing required
Licenses/Certifications
- Valid Texas Class C Driver's
license
- Must maintain compliance with
the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies
through the employment period
Working Conditions
- All employees of the parish are
engaged in ministry and closely tied to the pastor in the exercise of his
ministry and obligations to the church
- The parish is an at-will
employer
- All buildings and vehicles
owned by the parish are tobacco-free
- Working in a fast-paced
environment with priorities and plans that may change rapidly
- Will be exposed to religious
ceremonies, conduct, and speech including Catholic prayer and celebrations
- May be required to lift, move
or carry objects- up to 20 pounds
- Will be required to adhere to
established dress codes and conduct standards
- Office hours are based on a
40-hour work week that best supports Faith Formation
- Working on weekends, evenings and some holidays may be required
Job Overview
Posted Date: 10 Feb 2024
Location: Austin Texas
Salary: Neg Per Hour
Apply By: 25 Feb 2024
Company Information
The Diocese of Austin is a Latin Church ecclesiastical territory, or diocese, of the Catholic Church comprising 25 counties of Central Texas in the United States. The diocese estimates a population of over 625,000 Catholics.
Name: Diocese of Austin Catholic Parishes
Web: https://www.austindiocese.org/