Diocese of Austin Catholic Parishes

Administrative Assistant

Diocese of Austin Catholic Parishes

Austin Texas

Salary: Neg Per Hour

Essential Duties

  • Assist with registration process for Formation and Discipleship events and classes
  • Provide information to parishioners about Formation and Discipleship events and classes
  • Enter/update information in Ministry Platform database
  • Assist Formation and Discipleship team with priority tasks
  • Distribute (phone, email) messages to the appropriate Formation and Discipleship team members
  • Collect Sacramental information for the Sacraments Coordinator
  • Assist with Formation and Discipleship Accounts (payable/receivable)
  • Create documents needed for Formation and Discipleship team
  • Schedule reservation of meeting spaces on campus

Knowledge, Skills, and Abilities

  • Knowledge of the structure and basic teachings of the Roman Catholic Church
  • Ability to foster an environment consistent with the parish mission and goals
  • Skill in organizing, prioritizing, and utilizing effective time management techniques to meet deadlines
  • Excellent communication skills
  • Proper telephone and office etiquette when dealing with others
  • Compose and type correspondence
  • Skill in using multi-line telephone system
  • Demonstrate good judgment
  • Ability to maintain confidentiality at all times
  • Adjust to changing priorities
  • Ability to operate various word-processing software, spreadsheets, and database programs
  • Provide excellent customer service and ability to work collaboratively with others as part of a work team
  • Learn new tasks and functions as directed by supervisor
  • Other duties as assigned

Minimum Qualifications

  • High School diploma (college degree preferred)
  • Ability to read/write/speak fluent Spanish (preferred)


  • 1+ year work experience with Catholic parish (preferred)
  • Experience working with Ministry Platform, espace, and Microsoft Office (preferred)
  • At least 1 year experience as receptionist or office experience that included answering phone calls, handling walk-in customers, and clerical duties

Catholic Requirement

  • A practicing Roman Catholic in good standing required


  • Valid Texas Class C Driver's license
  • Must maintain compliance with the Diocese of Austin Ethics and Integrity in Ministry (EIM) policies through the employment period

Working Conditions

  • All employees of the parish are engaged in ministry and closely tied to the pastor in the exercise of his ministry and obligations to the church
  • The parish is an at-will employer
  • All buildings and vehicles owned by the parish are tobacco-free
  • Working in a fast-paced environment with priorities and plans that may change rapidly
  • Will be exposed to religious ceremonies, conduct, and speech including Catholic prayer and celebrations
  • May be required to lift, move or carry objects- up to 20 pounds
  • Will be required to adhere to established dress codes and conduct standards
  • Office hours are based on a 40-hour work week that best supports Faith Formation
  • Working on weekends, evenings and some holidays may be required

Job Overview

Posted Date: 10 Feb 2024

Location: Austin Texas

Salary: Neg Per Hour

Apply By: 25 Feb 2024

Company Information

The Diocese of Austin is a Latin Church ecclesiastical territory, or diocese, of the Catholic Church comprising 25 counties of Central Texas in the United States. The diocese estimates a population of over 625,000 Catholics.

Name: Diocese of Austin Catholic Parishes

Web: https://www.austindiocese.org/

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