Hart InterCivic Inc.

Front Desk/Administrative Services Assistant

Hart InterCivic Inc.

Austin Texas

Salary: Neg Per Hour


  • Director of First Impressions – Friendly, professional, discrete & efficient.
  • Answer calls and direct as needed.
  • Monitor and maintain security protocols, ensuring the safety of employees and visitors, and follow emergency procedures.
  • Securely Check-in Visitors and Vendors.
  • Manage mail and packages.
  • Purchase and manage office supplies, snacks & beverages, janitorial supplies & services, first aid supplies, printer toner & supplies.
  • Complete employee onboarding and termination tasks.
  • Maintain facilities logs and databases.
  • Place service calls with vendors and escort/monitor vendors as needed for: janitorial, HVAC, plumbing, copier; secure shredding, general. repairs, first aid cabinets, pest control, coffee/ vending services, etc.
  • Order business cards/flowers as needed.
  • Order lunches and set up for meetings as needed.
  • Complete Building inspection walk-through - Monthly.
  • Assist the Administrative Services Manager on various special projects and tasks as directed.


  • Excellent communication skills, both verbal and written, with a professional and courteous demeanor.
  • Strong organizational skills and attention to detail to manage appointments, inquiries, and administrative tasks efficiently.
  • Proficiency in the use of computer applications such as MS Office, email, and office equipment such as phones and printers.
  • Ability to multitask and prioritize responsibilities in a fast-paced environment.
  • Detail-oriented, strong communicator comfortable working with changing priorities.
  • Strong problem-solving skills and the ability to handle difficult situations with patience, professionalism, and discretion.
  • Punctuality and reliability are essential.
  • Must be able to lift and handle up to 30 pounds.

Required Skills and Experience

  • High school diploma or equivalent; additional education or certification in customer service or related fields is a plus.
  • Proven experience in a customer service, receptionist, or front desk role is preferred.

Job Overview

Posted Date: 30 Jan 2024

Location: Austin Texas

Salary: Neg Per Hour

Apply By: 14 Feb 2024

Company Information

Hart InterCivic Inc. is a privately held United States company that provides election technologies and services to government jurisdictions.

Name: Hart InterCivic Inc.

Web: https://www.hartintercivic.com/

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